How to digitise physical photos and ephemera using a smartphone

If you have physical copies of photos or ephemera such as flyers and ticket stubs, you can digitise them at home using a smartphone camera. You can also use this guide if you are using a digital camera.

Get ready

You’ll need:

  • A camera (look for 10 megapixels [MP] or more: the back camera on most smartphones will suffice).
  • A surface with a plain or single colour background (e.g. an empty desk or kitchen table).
  • Simple photo editing software (the photo editor on your phone will be adequate).

Take your photos

  • Set up your photographing area indoors with natural light, but away from harsh glares or sunlight. 
  • ​​If your device enables you to adjust the resolution of photos, make sure your camera is set to the highest resolution. 
  • Make sure the flash is switched off. 
  • Always use the back camera, not the front.
  • Find the right angle – don’t cut anything out of the photograph.

Tip: Use an app such as Google PhotoScan to help you to produce level, glare-free photos.

Check the quality

Once you have finished, check through each photo for the following:

Framing
All parts of the object should be visible: don’t cut off any edges or corners.

Two images of a postcard. The left hand edge is partly cut off on one of them. The other is fully visible.

Lighting
The photo should not be under exposed (too dark) or over exposed (too light).

Three images of postcards: one the left, an over exposed image, middle, underexposed. On the right is the correct level of exposure.

Clarity
The photo should not be blurry, even when zoomed all the way in.

On the left, the image of a postcard is very blurred. On the right, the image is clear and shows a section that is zoomed all the way in without any pixellation.

Edit your images

Once you have quality checked your photos, you may wish to straighten them or crop out any excessive background. 
Most smartphones include software to perform these kinds of simple editing functions. For example, see Apple’s guide to editing photos on an iPhone. You can also edit your photos using a service like Google Photos (see this guide).

The postcard image on the left is taken from an angle, meaning that the image appears larger at the bottom than at the top. The right-hand image has been straightened out.
Three screenshots showing the process for straightening out the image.

Next steps

Add descriptive metadata
Store
Organise

Further resources

Book Bunk, How to Build A Personal Archive (2021) 

PC Mag, How to Scan Old Photos With Your Phone

Smithsonian Institution Archives, Recommended Preservation Formats for Electronic Records

Bentley Historical Library (University of Michigan), File Formats