Creating your own Community Archive

Work Flow :

List of Resources :

If you have used one or more of our guides, we would love to hear your feedback. Please get in touch with any comments, suggestions or requests for future guides.

External Resources :

1. General Resources

2. Physical Archives

The advice in our guides is designed for digital archives and contains information on how to digitise information and curate an online presence. However you will probably still have physical items you need to store and look after, or you may feel a more traditional physical archive meets your needs.  

For specific advice on caring for items in a physical/analogue archive please see the resources below:

3. Community Archiving and GDPR

GDPR is the law that you must follow for the management of personal data. Personal data includes any information that would allow an individual to be identified (e.g. name, address, e-mail and photo).

If you are involved with the running of a venue then you are probably familiar with GDPR in relation to running an organisation (e.g. collecting names for a mailing-list, event bookings, membership lists, etc.)

It is also important to consider GDPR when collecting personal data which will form part of your archive (e.g. letters, documents or photos related to living people).

For guidance on GDPR and community archiving please see here:

4. Community Archiving and Copyright

Another thing to consider when archiving, especially when digitisation is involved, is Intellectual Property Rights (IPR). Further guidance can be found here:

5. Audio-visual Materials

Advice for incorporating video or audio files into your archive:

The British Library’s ‘Unlocking our Sound Heritage’ project has produced nine short guides relating to various aspects of audio archiving, including format identification, storage, digitisation, cataloguing, and copyright and data protection issues relating to sound recordings:

6. Digital Preservation

External resources for digital preservation:

Please get in touch if you’d like to suggest any additions to this page.